Administrative Coordinator

This is how you WOW:

• Operate a multi-line telephone system to relay incoming and interoffice calls.

• Answers and transfers phone calls, or relays messages. Good Oral Communication skills.

• Greets and registers visitors, informs employees of the visitor's arrival, and directs visitors to the appropriate meeting room.

• Collects and distributes mail

• Schedules meetings, and arranges for conference rooms or makes other logistical arrangements as required. 

• Maintain a clean and neat reception area.

• Operates office machines such as printers, faxes, and machines.

• Prepare and process expense accounts and other miscellaneous documents.

• Arrange executive staff travel, hotel accommodations, and car rentals.

• Assist in scheduling meetings, coordinating agendas, room preparation, and ensuring that necessary material is available.

• Provides clerical support to the HR department

• Answers frequently asked questions from applicants and employees relative to standard

policies, benefits, hiring processes, etc.

It would be WOW if you would bring this in:

Experience

• 6 months to 2 years experience as a receptionist using a multiline phone system.

• Performs work under minimal supervision. Handles complex issues and problems, and refers only the most complex issues to higher-level staff.

• Apply common sense understanding to carry out detail but uninvolved written or oral instructions.

• Deal with problems involving a few concrete variables in standardized situations

•  Proficiency in use of Google Suite

• Advanced interpersonal skills including the ability to communicate effectively both orally and in writing with managers, supervisors, employees and the general public.

• Ability to consistently project a professional demeanor and maintain a high level of confidentiality.

• Ability to utilize good judgment and work independently while recognizing the importance of working within established procedures and departmental requirements.

• Ability to independently problem-solve as well as become familiar with organizational structure in order to effectively handle and direct inquiries to the appropriate individual or resource.

• Strong organizational skills supporting the ability to multi-task in simultaneously satisfying multiple demands.

PHYSICAL DEMANDS

Ability and willingness to sit in an office environment, working at a computer, and performing

data input for long periods of time. Minor lifting consists of reams of paper and office equipment

sometimes weighing up to 25 pounds. Walking to other departments in the building.

WORK ENVIRONMENT

Normally in a typical office environment with a computer. Most of the time sitting at the front

desk for most of the work day.

Our Kärcher WOW-package:

• Medical, Dental, and Vision plan

• Paid Holidays (11 per year)

• Flexible PTO for exempt employees; generous PTO for non-exempt employees

• HAS, FSA and 401K matching plans

• Paid sick time, as well as short and long-term disability insurance

This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job.  These may be added, removed, changed or reassigned as needed to accommodate business requirements.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

We are an Equal Opportunity / Affirmative Action employer – M/F/Disabled/Veteran

So: Wanna WOW with us?

Simply upload your resume online and leave your contact information. We look forward to getting to know you!

Together towards a clean world.